Company hire document upload - COI

To help us process your business vehicle hire and make collection as quick as possible, please provide the information and documents we need using the form below.

Before you start

You'll need details and documents for the business, a company director, the person who will be driving the vehicle and your business insurance.

We recommend gathering everything listed below before you start. This will make completing the form quicker and easier.

Step 1 – Business details

You'll need:

• Your business name, address and contact details

• Your JJ Rentals booking reference

• Two different documents confirming the business address

Proof of address documents must show the business name and current address and be dated within the last 3 months. Accepted documents include utility bills, bank or credit card statements, council tax bills, mortgage statements or official letters from a local authority.

Step 2 – Director's details

You'll need:

• The name, home address and contact details of a director of the business

• Two different documents confirming the director's home address

Proof of address documents must show the director's name and current home address and be dated within the last 3 months.

Step 3 – Director's Guarantee and Indemnity

You'll need to complete a Director's Guarantee and Indemnity form and upload it as part of the application.

Please download and complete the appropriate form before you start:

Hiring from Maidstone, Kent?
Download the Kent Director's Guarantee and Indemnity form

Hiring from Horsham, Sussex?
Download the Sussex Director's Guarantee and Indemnity form

Not sure which form you need?
Choose the location where you will be collecting your vehicle.

Step 4 – Driver details

You'll need:

• The driver's first and last name

• A recent colour photo of the driver

The photo should clearly show the driver's head and shoulders. This helps our team identify the correct person when the vehicle is collected or delivered.

Step 5 – Proof of insurance

As you are providing your own insurance for this rental, you'll need:

• A copy of your current insurance certificate

• Confirmation of your insurance status from the Motor Insurance Database (MID)

You can provide your MID confirmation in one of three ways:

1. Upload a screenshot showing your MID status

2. Upload a screenshot or copy of an email from your insurance broker confirming your status

3. Ask your insurance broker to email confirmation to info@jjrentals.co.uk

If asking your broker to contact us, please ask them to include your business name and JJ Rentals booking reference so we can match their confirmation to your rental.

Important: It is your responsibility to make sure we receive proof of your insurance status. If we have not received satisfactory proof at least 72 hours before your rental start time, a £9.99 administration fee will apply and your booking will be cancelled. See our cancellation charges.

Step 6 – Declaration

Finally, you'll be asked to confirm that the information and documents you've provided are accurate before submitting the form.